ADAPP Secretary
Somerton, AZ Somerton, AZ Full-time Full-time $21,974 a year $21,974 a year 5 days ago 5 days ago 5 days ago Salary:
$21,974, DOE FLSA Status:
Non Exempt Summary Position is under the supervision of the ADAPP Director.
Job duties include general clerical/receptionist duties, specialized record keeping tasks, and other office duties.
Essential Duties and
Responsibilities:
Greet visitors to the office and resolves routine questions independently as needed.
Answer incoming phone calls, maintain record keeping of incoming calls, transfer calls and take messages.
Schedules appointments according to Director's specifications.
Responsible for all incoming and outgoing mail.
Type's memorandums, notices, schedules, reports, letters, proposals, and other documents from rough drafts and oral instruction, for various departmental staff as needed.
Proofreads and corrects departmental forms, records and other materials for accuracy, completion and conformance with established procedures.
Prepares and maintains departmental time sheets, vehicle records, purchase requisitions (MR's), personnel actions (PA's) and travel requests.
Copies invoices, receipts and submits documents to Finance Department upon Director's approval.
Maintains a filing system for program and activity materials, annual reports, Federal Regulations, statistical data reports and proposals.
Maintains and safeguards client records and specialized records in accordance with regulations and specific procedures.
Prepares and enters all data information into the Chemical Dependency Information System as required.
Attends staff meetings and workshops when applicable.
Light cleaning of the lobby area.
Performs other duties as assigned.
Knowledge, Skills and Abilities Must adhere to company and departmental confidentiality policy of all records, clients and staff.
Ability to greet the public in a pleasant and professional manner.
Knowledge of Cocopah customs and culture is a plus.
Knowledge of administrative and clerical procedures.
Must have knowledge of the Chemical Dependency Management Information System (CDMIS).
Ability to establish and maintain an effective working relationship with ADAPP clients, staff, and the public.
Ability to handle multiple tasks and meet deadlines.
Must adhere to the company and departmental confidentiality policy of all records, clients and staff.
Qualifications Type 40 words per minute.
Must be able to pass a DPS/FBI fingerprint background investigation.
Must have experience in operating standard office equipment such as computer, calculator, copier, fax machine.
Must be proficient in Microsoft office.
Must have excellent verbal and written communication skills.
Proficient in spelling, punctuation and grammar.
Ability to interact and maintain good working relationships with individuals of various social and cultural backgrounds.
Must be COVID-19 vaccinated or must obtain prior to the completion of the first 120-day training period.
Education and/or Experience High School Diploma or equivalent is required.
1-year work experience in clerical, administrative support position or related field We Offer Great Fringe Benefits for our Full-time Positions Medical, Dental, Vision, Life/AD&D Insurance, Employee Assistance Program, 401K Plan with Employer Match, Ancillary Benefits (AFLAC, VTL) NATIVE AMERICAN AND CURRENT EMPLOYEE EMPLOYMENT PREFERENCE POLICIES ARE APPLICABLE TO ALL POSITIONS.
MUST BE ABLE TO PASS PRE-EMPLOYMENT AND ON-GOING RANDOM DRUG/ALCOHOL TESTS.
Disclaimers:
There are suitability standards that all applicants must meet in order to obtain employment with Cocopah Casino and the Cocopah Indian Tribe.
Applicants who have felonies, warrants, outstanding tickets, and misdemeanors for shoplifting, weapons, theft or numerous drug convictions will not be eligible for employment.
In accordance with our policy and procedure manual Newly hired employee's pay shall be set to at least at the minimum value of the pay grade to which the position has been allocated according to our Pay Scale based on education and experience, but pay shall not exceed the mid-point for the pay grade.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The Cocopah Indian Tribe is a mandatory COVID-19 vaccination employer.
All employees are required to be fully vaccinated as a condition of employment.
The opening and closings of these positions are subject to change upon the need of each department.
For more information please contact Cocopah Human Resources at 928-627-2102.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$21,974, DOE FLSA Status:
Non Exempt Summary Position is under the supervision of the ADAPP Director.
Job duties include general clerical/receptionist duties, specialized record keeping tasks, and other office duties.
Essential Duties and
Responsibilities:
Greet visitors to the office and resolves routine questions independently as needed.
Answer incoming phone calls, maintain record keeping of incoming calls, transfer calls and take messages.
Schedules appointments according to Director's specifications.
Responsible for all incoming and outgoing mail.
Type's memorandums, notices, schedules, reports, letters, proposals, and other documents from rough drafts and oral instruction, for various departmental staff as needed.
Proofreads and corrects departmental forms, records and other materials for accuracy, completion and conformance with established procedures.
Prepares and maintains departmental time sheets, vehicle records, purchase requisitions (MR's), personnel actions (PA's) and travel requests.
Copies invoices, receipts and submits documents to Finance Department upon Director's approval.
Maintains a filing system for program and activity materials, annual reports, Federal Regulations, statistical data reports and proposals.
Maintains and safeguards client records and specialized records in accordance with regulations and specific procedures.
Prepares and enters all data information into the Chemical Dependency Information System as required.
Attends staff meetings and workshops when applicable.
Light cleaning of the lobby area.
Performs other duties as assigned.
Knowledge, Skills and Abilities Must adhere to company and departmental confidentiality policy of all records, clients and staff.
Ability to greet the public in a pleasant and professional manner.
Knowledge of Cocopah customs and culture is a plus.
Knowledge of administrative and clerical procedures.
Must have knowledge of the Chemical Dependency Management Information System (CDMIS).
Ability to establish and maintain an effective working relationship with ADAPP clients, staff, and the public.
Ability to handle multiple tasks and meet deadlines.
Must adhere to the company and departmental confidentiality policy of all records, clients and staff.
Qualifications Type 40 words per minute.
Must be able to pass a DPS/FBI fingerprint background investigation.
Must have experience in operating standard office equipment such as computer, calculator, copier, fax machine.
Must be proficient in Microsoft office.
Must have excellent verbal and written communication skills.
Proficient in spelling, punctuation and grammar.
Ability to interact and maintain good working relationships with individuals of various social and cultural backgrounds.
Must be COVID-19 vaccinated or must obtain prior to the completion of the first 120-day training period.
Education and/or Experience High School Diploma or equivalent is required.
1-year work experience in clerical, administrative support position or related field We Offer Great Fringe Benefits for our Full-time Positions Medical, Dental, Vision, Life/AD&D Insurance, Employee Assistance Program, 401K Plan with Employer Match, Ancillary Benefits (AFLAC, VTL) NATIVE AMERICAN AND CURRENT EMPLOYEE EMPLOYMENT PREFERENCE POLICIES ARE APPLICABLE TO ALL POSITIONS.
MUST BE ABLE TO PASS PRE-EMPLOYMENT AND ON-GOING RANDOM DRUG/ALCOHOL TESTS.
Disclaimers:
There are suitability standards that all applicants must meet in order to obtain employment with Cocopah Casino and the Cocopah Indian Tribe.
Applicants who have felonies, warrants, outstanding tickets, and misdemeanors for shoplifting, weapons, theft or numerous drug convictions will not be eligible for employment.
In accordance with our policy and procedure manual Newly hired employee's pay shall be set to at least at the minimum value of the pay grade to which the position has been allocated according to our Pay Scale based on education and experience, but pay shall not exceed the mid-point for the pay grade.
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER The Cocopah Indian Tribe is a mandatory COVID-19 vaccination employer.
All employees are required to be fully vaccinated as a condition of employment.
The opening and closings of these positions are subject to change upon the need of each department.
For more information please contact Cocopah Human Resources at 928-627-2102.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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